If you need a way to send secure communications quickly without using a traditional fax machine, it might be time to try online faxing. Once you see how simple it is to send a fax online, you’ll wonder why you didn’t start sooner. Of course, some methods are easier than others, so let’s dive deeper into the easiest ways to send an online fax.
What Is the Easiest Way to Send a Fax Online?
Much like a traditional fax machine requires a phone connection, online faxing requires an account with an online fax provider. Once you get that established, you can easily and quickly send faxes online.
The easiest way to compose a fax will depend on what type of message you want to send. Your provider will likely offer several options, such as:
- Sharing a document on a cloud drive
- Sending a fax through email
- Typing your message directly into your customer dashboard
Let’s explore some of the more popular methods to see which one fits your online faxing needs.
Faxing With Email
One of the simplest ways to send a fax online is through email. If you can send an email, you can also use this method to fax. You’ll type the recipient’s fax number and the suffix provided by your fax service into the “To” field. Then, type your cover letter into the body, attach your fax document, and hit send.
Faxing From the Cloud
Some companies offer the ability to fax directly from your cloud drive. This streamlines the process of online faxing and lets you share a document without leaving the page.
Choosing an Online Fax Service
Multiple processes occur when you send an online fax. However, sending one is pretty simple on the user’s end if you choose the right service. You also want to ensure that the service you choose has several options for sending and receiving faxes, such as through email and an app. Finally, it’s a good idea to check about additional services, such as a combined phone number for calls, texts, and faxes.
In short, the easiest online fax service is the one that meets your needs and is simple to use.
Special Considerations
You’ll find several choices when shopping for an online fax provider. Be sure to consider exactly what your needs for the service are. For example, if you want to grow a remote business, you want to select a provider and plan that offers flexibility and a sufficient number of faxes each month. On the other hand, if you only occasionally send faxes, a plan with more limited features may be fine.
Another thing to consider is document security. If you have legal requirements for confidentiality and privacy, such as maintaining HIPAA compliance, then you must choose a plan that guarantees that level of security.
Sending an online fax is quick and simple. Plus, when you use an online fax service, you can send a fax from email, your cloud drive, or your online dashboard. Simply type a message, attach your document, and hit send.
