If you think the moving process is complicated for the average household, try moving an entire company. This a daunting task that requires a lot of prep work, professional involvement and extreme attention to detail. Moving an entire office full of employees is much different from moving an entire factory, but whether you need industrial equipment relocation services or commercial moving assistance, the work that goes into such a transition is monumental. Here’s a quick guide for keeping your office move on track.
Six Months Out
Don’t wait until the last minute to do deal with all the boring but important details of the move. Make sure you have fulfilled all the requirements of your current lease contract before signing a new one. Check your company’s responsibility for maintenance issues with the old location, such as non-working light fixtures or chipped paint. Find out if your company needs moving coverage to protect your items and if you will require a professional team of movers. Set a budget and make plans according to what you can afford.
Three Months Out
Decide on a final moving date. By this time, you should have settled the contract on your new location. Get everyone on the same page about the moving date, and allow your customers advance notice of the change. If you are using a moving company, make sure your moving date is set on their schedule. You will also need to inform your landlord of your moving date and that you plan to terminate the lease.
Organize a moving team and have them create a plan that incorporates all the work that needs to take place between now and the moving date. Spread out the responsibility and assign tasks and positions to numerous people.
Two Months Out
Prioritize the office equipment or furniture for the move. There may be key people or pieces that should be moved first in order to get some semblance of operations back on track. Consider any special precautions that may be needed for the office items. Bulky, oversized furniture may need to be disassembled prior to the moving date and wrapped, and big pieces of machinery might need protected coverings or disassembly as well. Design the floor plan and arrange for the installation of communication equipment, inform the utility companies and your vendors of the move-in date.
The more planning you can get done in the months preceding the move, the smoother your transition will be. Good communication and a well-written strategy will ensure your moving day isn’t complete chaos.